How It Works.

Once you Kontact us with your requirements, we work together to establish the brief and agree a timeframe. If you have ideas in mind that you’d like included, we welcome them.

On average, availability’s checked with at least 50 venues, whittling them down according to availability, rates and suitability. Client names aren’t revealed at this stage of an enquiry unless necessary so you’re anonymous and you won’t get chased by lots of different venues. We negotiate costs and place them on provisional hold.

You’re sent a proposal* document within your chosen timeframe. This showcases at least 5 options that meet your requirements and includes information specifically tailored to your enquiry. You’ll also receive a spreadsheet which enables you to see how each option stacks up financially. Once you’ve advised which options are preferred, we get to work on second round negotiations. If none of the options are of interest or if the brief changes, the search can be re-done and a revised proposal presented until you’re satisfied with the options. *If you’d prefer us to work with a proposal template you ordinarily use, we can customise the way we work to save you time.

We can arrange site visits (physical or virtual) with your shortlisted suppliers and gather anything else you may need to make your decision – negotiating further if possible. You’re free to discuss costings with venues and suppliers as we never add on top. The costs you receive in proposals are the costs we’ve 1st or 2nd round negotiated.

Once you’ve decided on a venue or supplier, we request contracts on your behalf, ensuring all contract details are correct before sending to you for approval and negotiate contract/payment terms for you if applicable. Some clients prefer to negotiate contracts directly, which is no problem at all.

Venue sourcing and booking are provided free of charge. Event coordination is optional and charged separately.

We’re here to support you in any post-event feedback you may have, and to re-book making the process seamless.